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Request for Proposal: Self-Contained Breathing Apparatus (SCBA)

Post Date:01/04/2018 12:08 PM

TOWN OF BEAUFORT

Fire Department

 

506 Live Oak Street  !  Beaufort, NC  28516

Office (252) 728-4325   !   Fax (252) 728-2382

 

 

 

 

Request for Proposal

Self-Contained Breathing Apparatus (SCBA)

Town of Beaufort

Fire Department

 

Proposal Responses Due By: January 17, 2018 at 5:00 pm EST.

 

Submittals shall be delivered in a sealed package, container or envelope clearly marked on the outermost portion of the package:

Beaufort Fire Department

SCBA Proposal

 

 

Proposals will be received at:

Town of Beaufort Fire Department

506 Live Oak Street

Beaufort, North Carolina 28516

 

Direct Questions to:

Richard Lovick, Assistant Fire Chief

E-mail: r.lovick@beaufortnc.org

Phone: 252-728-4325

 

ANTICIPATED SCHEDULE OF EVENTS

          EVENT                       DATE

Period of RFP:                              December 20, 2017 – January 17, 2018

Questions and Clarification:                   December 20, 2017 – January 17, 2018

Proposal Opening:                           January 18, 2018 at 10:00 am

Location:                              Town of Beaufort Fire Department

                                       Training Room

                                       506 Live Oak Street

                                      Beaufort, NC  28516

Anticipated Award Date:                                January 22, 2018

Date of Delivery:                                   No later than March 6, 2018



 

TOWN OF BEAUFORT FIRE DEPARTMENT

REQUEST FOR PROPOSAL

SELF-CONTAINED BREATHING APPARATUS

 

 

1.  INTRODUCTION

 

1.1. The Town of Beaufort Fire Department is seeking bids for purchase of self-contained breathing apparatus (SCBA) and related components. The SCBA and related components shall meet the minimum specifications listed below. All bids must conform to these specifications. The bid shall be for 22 SCBA’s pack assembly with, 22- 4500 psi 45 minute cylinders and 22 face pieces with voice amplification capabilities, 22 spare- 4500 psi cylinders, 12 spare face pieces with voice amplification capabilities, and two (2) SCBA Accountability Tracking Systems.

 

2.  BIDS

 

2.1. Bids must be submitted on the forms included in this document showing whether the bidder takes exception to the item.  A complete set of the bid must be submitted in a sealed envelope to the Town of Beaufort Fire Department plainly marked Beaufort Fire Department SCBA Proposal. The signature page accompanying the bid shall be notarized. Bids submitted otherwise will not be acceptable.

 

2.2. The Town of Beaufort reserves the right to reject any or all bids, waive technicalities,  and to be the sole judge of suitability of the equipment or services for its intended use and further specifically reserve the right to make the award in the best interests of the Town .

 

All equipment or services listed is intended for a particular use by the town in which it is to be utilized and must meet the requirements of that particular department. Other factors to be considered in awarding the bid will be price, quality, and time required to make delivery. Unless otherwise specified by the bidder, the town reserves the right to accept any item in the bid and to award items to one single provider.

 

2.3. Failure to respond to any requirements outlined in this RFB, or failure to enclose copies of the required documents, may disqualify the bid.

 

2.4. Since time is of the essence, the date of delivery as shown in the Bid may be taken into consideration in the award or in the cancellation of the award for breach of contract.

 

2.5. A contract will be awarded after an evaluation of all bids have been made, and in the interest of suitability to the Town's needs and/or economy, equipment, furnishings or service other than the cheapest in price may be selected.

 

2.6 As part of the bid process if awarded the manufacturer or vendor shall instruct and train and certify three Beaufort Firefighters to be able to make minor repairs on the SCBA packs and bottles.  

 

3.  EXCEPTIONS TO SPECIFICATIONS

 

3.1. These specifications are based upon design and performance criteria which have been researched and analyzed by the department. Therefore, major exceptions to these specifications will not be accepted.

 

3.2. To the right side of each section for a particular specification, the bidder shall state

"YES", "NO" or "EXCEPTION” indicating the exact compliance with the specification.

 

3.3. All deviations and exceptions, no matter how slight, shall be clearly explained in writing with the bid proposal. All exceptions must list the section and fully describe the exception or alternative.

 

3.4. The Town of Beaufort Fire Department may choose to reject bids based on exceptions. Any exceptions that make the SCBA non-compliant with the National Fire Protection Association's 2013 Edition of NFPA-1981 Standard on Open-Circuit Self- Contained Breathing Apparatus will result in the bid being rejected.

 

4. WARRANTY INFORMATION

 

4.1. Vendor shall state specifically in the bid the manufacturer's warranty regarding parts and labor, and the duration of the warranty in years. If separate parts of the SCBA/cylinder/face piece have different warranties, this shall be specified in the bid. The vendor shall state specifically any and all regularly scheduled maintenance and requirements outlined by the manufacturer to maintain any and all warranties.

 

4.2. Additionally, the vendor shall also provide specific information regarding where said maintenance can and/or should be performed.

 

5. COST OF OWNERSHIP

 

5.1. The vendor and/or manufacturer's  representative shall, to the best of their ability, provide documentation  and/or information regarding their SCBA's projected "cost of ownership" over a five, ten and fifteen-year  period.

 

6. CONTACT

 

6.1. Questions regarding the specifications should be directed to Assistant Fire Chief Richard Lovick at 252-728-4325


 

 

7. MINIMUM SPECIFICATIONS OF THE SELF-CONTAINED BREATHING APPARATUS

 

7.1. It is the intent of these minimum specifications to describe certain equipment in sufficient detail to obtain competitive bids from qualified vendors for the furnishing and delivery of said equipment to be used by the Town of Beaufort Fire Department. All parts not specifically mentioned which are necessary to provide the described equipment shall be included in the proposal and shall conform in strength and quality or material and workmanship to what is usually provided for the trade in general. Any omissions of components in these specifications are inadvertent and should be included in the proposed SCBA.

 

 

                                                            Meets Specifications

                                                                                                           YES         NO EXCEPTION

 

                                                                      

7.2 SCBA shall be approved by the National Institute for Occupational Safety and Health (NIOSH), under 42 CFR, Part 84 for chemical, biological, radiological, and nuclear protection (CBRN) with 45 minute service life and compliant with all requirements of the National Fire Protection Association’s 2013 Edition of NFPA 1981 Standard on Open-Circuit Self Contained Breathing Apparatus

                                                                                         0        0 0

 

 

7.3 Facepiece (4 point Kevlar harness connection)

 

7.3.1. Facepiece shall have universal lens that can be used with all three facepiece sizes, shall be comprised of non-shatter type material and shall be field-replaceable

                                                                                         0        0 0

 

7.3.2. Lens shall be hard-coated on outside and anti-fog coated on inside

                                                                                         0        0 0

 

7.3.3. Facepiece shall be capable of water submersion for cleaning and disinfection

                                                                                         0        0 0

     

                                                            Meets Specifications

                                                                                                           YES         NO EXCEPTION

 

 

7.4                                                                                      Mask Mounted Regulator

 

7.4.1                                                                          The second stage regulator shall be a Push-to-Connect or twist lock style

                                                                                         0        0 0

 

7.4.2                                                                         Regulator shall be equipped with variable flow bypass

                                                                                         0        0 0

 

 

7.5 Heads-Up Display (HUD)

 

7.5.1. Heads-Up Display (HUD) System shall be integrated with regulator, eliminating snag hazards and increase product durability

                                                                                         0        0 0

 

7.5.2. HUD shall be powered from central power system

                                                                                         0        0 0

 

7.5.3. HUD System shall eliminate cross-talk among firefighters

                                                                                         0        0 0

 

7.5.4. HUD System shall be immune to radio frequency interference (RFI) and must function properly in close proximity to fire service hand held radio

                                                                                         0        0 0

 

7.5.5 HUD System shall provide user with remaining cylinder air volume, in four increments through a series of colored LED’s

                                                                                         0        0 0

 

 

7.6 Universal Air Connection (UAC)

 

7.6.1. System shall be capable of:

 

7.6.1.1. Refill within immediately dangerous to life or health (IDLH) atmospheres

                                                                                         0        0 0

 

                                                            Meets Specifications

                                                                                                           YES         NO EXCEPTION

 

7.6.1.2. Quickly refilling (approximately one-minute duration) SCBA cylinder from mobile compressor, cascade system or RIT pack.

                                                                                         0        0 0

 

7.6.1.3. Extending wearer's air supply over longer duration when remote cascade system or other compressed gas source is located within remote area

                                                                                         0        0 0

 

 

7.7. Pressure Reducer (First-Stage Regulator) with Primary Low Pressure Warning Device

 

7.7.1 Pressure reducer shall incorporate downstream valve to ensure fail-safe design when in open position

                                                                                0        0 0

 

7.7.2. Pressure reducer shall activate an alarm mechanism when supply cylinder air pressure reaches approximately 33% rated service life.

                                                                        0        0 0

 

7.7.2.1. Tactile/audible alarm mechanism shall be a continuously warning alarm, automatically operating when supply cylinder air pressure reaches no less than 25% of rated service life

                                                               0        0 0

 

7.7.3. Pressure reducer reduces cylinder pressure to outlet pressure not to exceed 175 psi.

                                                                                                                                                                                                 0                                                                                                                  0                                                            0

7.7.3.1. SCBA shall have pouch equipped with a

            3 foot hose for “Buddy Breathing”

 

                                                                        0        0 0

7.7.4. Pressure reducer shall have flow capacity of 700 liters per minute at full pressure

                                                                        0        0 0

 

7.7.5. Pressure reducer shall have CGA cylinder connection

                                                                        0        0 0

                                                            Meets Specifications

                                                                                                           YES         NO EXCEPTION

 

7.7.6 Pressure reducer shall be sealed system that does not allow moisture to enter valve components

                                                                        0        0 0

 

 

7.8. Cylinders

 

7.8.1. Cylinders with 4500 psig operating pressure must be available in 45- minute durations

                                                                        0        0 0

7.8.2. Cylinder shall be constructed of deep-drawn, seamless aluminum liner that is fully wound over entire surface (except for thick neck area) with high-strength carbon fiber filaments impregnated with epoxy resin

                                                                        0        0 0

 

7.8.3. Cylinder shall contain cylinder valve that shall incorporate pressure gauge to indicate cylinder pressure at all times. Pressure gauge face shall be luminescent. Hand wheel shall be placed at 900 angle from cylinder axis

                                                                        0        0 0

 

7.8.4 Delivered cylinders more than 90 days past their Manufacture date will not be accepted

                                                                        0        0 0

 

 

7.9. PASS Device

 

7.9.1. PASS device shall contain the power, control and battery modules

                                                                        0        0 0

 

7.9.2. Power module shall provide power to all electronic SCBA components from the battery module and act as central power system

                                                                        0        0 0

 

7.9.3. Power module shall act as central command center, distributing all information and data among electronic components

                                                                        0        0 0

 

                                                            Meets Specifications

                                                                                                           YES         NO EXCEPTION

 

7.9.4. Battery module shall be powered by alkaline batteries or lithium-ion rechargeable battery

                                                                        0        0 0

 

7.9.5. PASS device shall use single line to connect power and Control module

                                                                        0        0 0

 

7.9.6. PASS device shall be equipped with buddy lights on Firefighters front and back and viewable from 360 degree view.

                                                                        0        0 0

 

7.9.7. PASS device shall have colored buddy lights: green-pressure above 50% and no alarms, yellow- pressure between 34% and 50%, or red- below 34% and alarms are active.

                                                                        0        0 0

 

7.9.8. Power module shall be equipped with dual sound emitters sound emitters shall perform at minimum 100 in room temperature

                                                                        0        0 0

 

7.9.9. PASS device shall be immune to radio frequency interference (RFI) and must function properly in close proximity of fire service hand - held radios.

                                                                        0        0 0

 

7.9.10. PASS device shall employ gasket perimeter seal to provide highest protection level against water ingress while providing ability to upgrade or repair solutions.

                                                                        0        0 0

 

7.9.11. The PASS device shall be capable of transmitting the following information to a remote base station receiving unit for accountability purposes.

                                                                        0        0 0

 

7.9.11.1. Truck and/or seat location and signal-

              strength

                                                                        0        0 0


 

                                                            Meets Specifications

                                                                                                           YES         NO EXCEPTION

 

7.10. Speaker Module

 

7.10.1. Speaker module shall provide at minimum, 70 dBa output

                                                                        0        0 0

 

7.10.2. Speaker module shall be capable of passing NFPA heat and immersion leakage test either shoulder

                                                                        0        0 0

 

7.10.3. Speaker module shall easily be attached and removed without special tools

                                                                        0        0 0

 

7.10.4. Speaker module shall have light to indicate that device is powered on

                                                                        0        0 0

 

7.10.5 Speaker module shall have on/off button to allow user to manually power off as needed

                                                                        0        0 0

 

 

7.11. Carrier and Harness

 

7.11.1. Shoulder harness shall have separate left and right pads for easier and less costly replacement

                                                                        0        0 0

 

7.11.2. Shoulder harness shall have retro-reflective markings for better visibility within low light conditions

                                                                        0        0 0

 

7.11.3. Shoulder harness shall have accessory attachment point available for facepiece or pouch.

                                                                        0        0 0

 

7.11.4 Back plate cylinder band shall accommodate different size cylinders

                                                                        0        0 0

 


 

 

                                                            Meets Specifications

                                                                                                           YES         NO EXCEPTION

 

7.11.5 Back plate cylinder shall accommodate different size cylinders

                                                                        0        0 0

 

7.11.6 Waist straps shall be double pull forward design

                                                                        0        0 0

 

7.11.7 Harness design shall have a regulator keeper for storage that can be attached to waist strap

                                                                        0        0 0

 

 

7.12 Accountability/Tracking System

 

7.12.1 Integrated SCBA Accountability Tracking System used to locate a trapped or downed first responder

                                                                        0        0 0

 

7.12.2 Hand-held receiver can monitor and scroll up to 30 personal transmitters

                                                                        0        0 0

 

7.12.3 Utilizes three visual and audible indicators to direct the searcher to the victim(s)

                                                                        0        0 0

 

7.12.4 Easy-to-use, glove-friendly, push button operation of both personal transmitter and hand-held receiver.

                                                                        0        0 0

 

7.12.5 Automatic or manual activation of personal transmitter or automatic activation of integrated system upon SCBA air activation.

                                                                        0        0 0

 

7.12.6 High-intensity LED lights indicate battery power and signal strength location distance of greater than 900 feet line of sight (300 meters).

                                                                        0        0 0

 

7.12.7 Based on directional 2.4 GHz RF signal strength received from the transmitter

                                                                        0        0 0

                                                            Meets Specifications

                                                                                                           YES         NO EXCEPTION

 

 

7.12.8 Must be lightweight hand-held receiver, 2.2 pounds or less

                                                                        0        0 0

 

7.12.9. Includes truck charger

                                                                        0        0 0