Public Notices

 Town of Beaufort

Request for Proposal

Date:                   December 5, 2017

To:                       Interested Contractors

Project Name:   Tree Planting in the Right of Way

PROJECT AREA AND INFORMATION:  Work is to be performed in the Town of Beaufort NC city limits. Site locations are pre-determined and staked out by the Town of Beaufort.  

SCOPE OF WORK (SPECIFICATIONS):

  • All trees will be Live Oak (Quercus Virginiana).
  • Trees shall be healthy, and they shall have a straight, singular and clearly dominate central leader.
  • Tree roots shall not be root bound in their pots, they should all have minimal root turning and bounding caused by the pot.
  • Trees shall measure 7/8” or greater in diameter, and 36” in height. (average 15 gallon potted)
  • Tree holes shall be excavated 50% wider than the width of the pot or root ball of the tree.
  • The holes shall be excavated 25% deeper than the height of the pot or root ball of the tree.
  • Contractor responsible for calling in locates prior to digging.
  • Half of the excavated soil shall be mixed with 1.5 cubic feet of “Daddy Pete Lawn and Garden Soil” and 3 cups of Biotone. This mixture should be used for the backfill. The remaining soil that was excavated from the hole will be used to complete backfill and to form a berm approximately 30” diameter around the base of the newly planted tree to help it retain water.
  • Trees are to have their root ball soaked at the time of planting to drive air pockets out of the root ball and to help firmly set the tree in the soil.
  • Trees will be inspected by a person or persons appointed by the PWD upon delivery and trees not conforming to these above listed standards will be rejected.
  • During the process of planting trees, the Town of Beaufort will have person or persons to verify that planting is to the designs and standards listed above.
  • Contractor is responsible for calling in locates prior to digging.
  • The proposal should be priced per tree with approximately 35 locations. All locations are in city limits of Beaufort and within a 4 mile radius of each other.
  • Contractor is responsible for all tools, material, and equipment to perform this work. Including but not limited to water, chemicals, soil, mulch, labor and other needed materials.
  • A specific location of trees will be given by Beaufort Public Works when winning bid is awarded.
  • A schedule of installation will be agreed upon after contract is awarded.
  • All debris associated with this project shall be cleaned and removed by contractor.
  • Any damage caused by the contractor shall be fixed by the contractor.

REQUIRED INFORMATION:  Contractors are responsible for providing the following information in order to qualify to bid on work in the Town of Beaufort.

  • Current Certificate of General Liability insurance
  • Current Certificate of Workers Compensation insurance
  • Applicator license if required for chemicals
  • Completed W-9
  •  MSDS sheets for any hazardous material used
  • Provide  bids with a break out for labor, materials, and tax if applicable

 

EVALUATION CRITERIA AND SELECTION:  Contract terms and conditions will be negotiated upon selection of the winning bidder for this specific project. All contractual terms and conditions will be subject to review by Town of Beaufort and will include specific scope, schedule, and other necessary items pertaining to the project.

DUE DATE:  Bids shall be submitted by 2:00 pm on Tuesday, December 12th, 2017 to Public Works Director, Mark Eakes. Proposals may be emailed to  m.eakes@beaufortnc.org , faxed to 252-728-7931, or hand delivered to 412 Hedrick Street, Beaufort, NC 28516 in an envelope addressed to Public Works – Attn. Mark Eakes. 

Request for Proposal

Town of Beaufort  

Date: December 5, 2017

To:  Interested Contractors

Project Name: Turner Street Lighting 

PROJECT AREA AND INFORMATION:  Work is to be performed in the Town of Beaufort NC city limits. Contractor is responsible for obtaining required permits.

SCOPE OF WORK (SPECIFICATIONS):  This project is to be done in two parts which will be referred to as Part A and Part B.

Part A - Is to start upon award of winning bid:

  • Contractor is responsible for all associated permits and locates required.
  • Set a power pole with a meter base and panel box at a location to the north end of the new Turner Street Bridge and next to the existing lift station also located on the NW side of the new Turner Street. Town of Beaufort will be responsible for scheduling service to be installed to this pole through Duke Energy.
  • Install a conduit sleeve (and junction box if required) across the North end of Turner Street bridge connecting the existing conduit from the east side to the west side of the bridge. The conduit is already roughed into the bridge by DOT contractors and stubbed out the end of the bridge on each side, which is also referred to as the bridge approach or beginning of roadway. This conduit is to be installed prior to NCDOT’s contractor starting substrate work on this area of the roadway.
  • This work is to be scheduled through Town of Beaufort’s Public Works Department, Mark Eakes. Schedule will be negotiated upon award of winning bid.

Part B – Is to start February 1, 2018:

  • Contractor is responsible for all locates and permits.
  • Completion schedule will be negotiated upon award of winning bid.
  • Install fourteen (14) 12ft. light poles and lights on the top of the concrete handrails along both sides of Turner Street Bridge. Anchor bolts and locations have already been determined and placed by NCDOT’s contractor. Location and anchor bolts are not the responsibility of Contractor. Lights and poles are provided by Town of Beaufort and currently sitting on Public Works yard.
  • Furnish and pull wire through the existing conduit in the bridge to termination points (panel), installed in Part A of this RFP.
  • Lights are to be on two different circuits, one circuit for each side of the bridge, with seven (7) lights on each circuit. 
  • The lights are to be installed in compliance with manufacture installations and requirements.
  • Coordination if needed will be communicated through Public Works Director – Mark Eakes and NCDOT contractor Conti superintendent, Paul Force.
  • Contractor does not have to allow for traffic control, bridge is not open and will not open until project is complete.

ADDITIONAL INFORMATION: Bridge handrail details can be provided if needed. Site visits can be arranged if required. Any other information required or needed contact Mark Eakes at Town of Beaufort Public Works.

REQUIRED INFORMATION:  Contractors are responsible for providing the following information in order to qualify to bid on work in the Town of Beaufort.

  • Current Certificate of General Liability insurance
  • Current Certificate of Workers Compensation insurance
  • Completed W-9
  • MSDS sheets for hazardous material used
  • Prior work references equal to or greater than this project
  • Provide bids with a break out for labor, materials, and tax if applicable

EVALUATION CRITERIA AND SELECTION:  Contract terms and conditions will be negotiated upon selection of the winning bidder for this specific project. All contractual terms and conditions will be subject to review by Town of Beaufort and will include specific scope, schedule, and other necessary items pertaining to the project.

DUE DATE:  Bids shall be submitted by 2:00 pm on Thursday, December 14th, 2017 to Public Works Director, Mark Eakes. Proposals may be emailed to  m.eakes@beaufortnc.org , faxed to 252-728-7931, or hand delivered to 412 Hedrick Street, Beaufort, NC 28516.

 

NOTICE OF WORK SESSION 

The Town of Beaufort Board of Commissioners will hold their regular monthly work session Monday, November 27, 2017 at 4 p.m. in the Train Depot  located at 614 Broad Street, Beaufort, NC.  The public is invited to attend.

NOTICE OF SPECIAL MEETING

The Town of Beaufort Board of Commissioners will hold a Special Meeting on Monday, Dec. 11, 2017 beginning at 5 p.m. in the Train Depot located at 614 Broad Street. The purpose of the meeting is the required Organizational Meeting during which the Oath of Office will be administered to Mayor Elect Rett Newton, Commissioner Ann Carter and Commissioner Charles McDonald. The Board members will also elect the Mayor Pro-Tem during this meeting. A reception will be held immediately following the Organizational Meeting. The regular monthly meeting for the Board of Commissioners will begin at 6 p.m. on Monday, Dec. 11, 2017.

NOTICE OF MEETING 

The Town of Beaufort Board of Commissioners will hold their regularly scheduled meeting on Monday, December 11, 2017 at 6 p.m. in the Train Depot located at 614 Broad Street, Beaufort, NC. The public is invited to attend.

NOTICE OF WORK SESSION 

The Town of Beaufort Board of Commissioners will hold their regular monthly work session Monday, December 18, 2017 at 4 p.m. in the Train Depot  located at 614 Broad Street, Beaufort, NC.  The public is invited to attend.

 

 

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