Campen Road Waterline Extension

ADVERTISEMENT FOR BIDS

Town of Beaufort

701 Front St.

Beaufort, North Carolina 28516

The Town of Beaufort is requesting BIDS for construction of the CAMPEN ROAD WATERLINE EXTENSION to be located in Beaufort, North Carolina. The waterline extension work will generally include performance of the following tasks:

1. Trench and place 940 linear feet, more or less, of 6” C900 PVC water line along shoulder of Campen Road. Connect to existing valve and 6” water line at south end. Includes two storm water pipe crossings consisting of 20 linear feet of DIP and four 6”-45° bends, more or less.
2. Construct one fire hydrant assembly.
3. Placement of a run of the waterline across Campen Road by open cut to connect to an existing 6” water line at north end of the project.
4. Install ten (10) 1-inch service lines from the new main to Town customer properties including placement beneath Campen Road by boring. Reconnect nine (9) existing residential meters and place one (1) new meter box with meter setter and angle valve.
5. Perform leakage testing and satisfactory disinfection of the new main.
6. Abandon existing services.
7. Repair the Campen Road pavement removed for the main crossing to include placement of subgrade fill as needed, aggregate base course, asphalt surface course, and all else necessary.
8. Provide sedimentation and erosion control as needed including 925+ linear feet of silt fence.
9. Seed and mulch all areas disturbed by the work.
10. Perform restoration and cleanup work as required.

Bids from qualified Bidders will be received by Sam Bell, PE, Assistant Town Engineer, until 4:00 PM Eastern Daylight Time on Thursday, July 1, 2021 at the Beaufort Town Hall located at 701 Front Street, Beaufort, NC 28516. There will be no public bid opening. Results of the Bids to include a bid tabulation will be provided upon award of the work to the lowest responsive, responsible Bidder.

The PROJECT DOCUMENTS may be examined and/or obtained at Town Hall located at 701 Front Street, Beaufort, NC 28516. Persons requesting shipment of documents shall bear the additional, non-refundable cost of shipment.

The Town of Beaufort will conduct a pre-bid meeting at Town Hall located at 701 Front Street, on June 24, 2021 at 10:00 a.m. immediately followed by a site visit. Attendance at the pre-bid meeting is not mandatory.

The Town of Beaufort reserves the right to waive any informalities, to reject any or all bids, and to accept that Bid or Bids which appear to be in the Owner's best interest.

BID BOND: A Bid Security is not required.

LICENSURE: BIDDERS must be properly licensed under Chapter 87 of the North Carolina General Statutes and under Municipal Code 11-9.

E-VERIFY COMPLIANCE PROVISION: North Carolina General Statute §143-133.3 prohibits the Town from entering into contracts with contractors and subcontractors who have not complied with the requirement of Article 2 of Chapter 64 of the North Carolina General Statutes. Contactor shall comply with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes. Further, if contractor utilizes a subcontractor, contractor shall require the subcontractor to comply with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes.

WITHDRAWAL OF BID: No Bid may be withdrawn within sixty (60) days after the date of Bid Opening.

BID PROTEST PROCEDURES: All protests must be in the form of writing and must be delivered to the Town Clerk’s Office prior to the issuance of a purchase order. The procedure is as follows:

1. The protester (offeror) who protests a bid will deliver a written statement to the Town Clerk’s Office outlining the reason for the protest prior to issuance of a purchase order.
2. The Town Clerk will inform the Town Manager and Town Engineer that a formal protest has been received.
3. The Town Clerk and Town Engineer will review the formal protest for merit and also any other justification for not awarding to the recommended vendor.
4. The Town Manager may review the case at this point but may choose to delegate this responsibility. The Town Manager may request a protest meeting of all parties, including the protester, to review the matter.
5. The Town Manager and his advisors will make a final determination concerning the protest after a complete review of the data and interviews with the protester.
6. The protester is notified, in writing, the decision of the Town Manager. Either party may request a formal meeting at this time.
7. If the protester is not satisfied with this decision, the protester may now protest the award to the Town Board of Commissioners after notifying the Town Manager. The notification must be in writing and delivered to the Town Manager’s office prior to the next scheduled Board meeting.
8. The Town Board of Commissioners will consider the protest at their next scheduled meeting.
9. The protester will appear before Town Board of Commissioners and present his protest and arguments.
10. The Board of Commissioners will consider the protester’s argument and decide by voting on the protest. The decision of Town Board of Commissioners concerning the protest is final.

EQUAL OPPORTUNITY: The Town of Beaufort is an Equal Opportunity Employer and Service Provider and encourages participation by small-, minority-, and female-owned firms. Bidders must make positive efforts to use Small or Minority Business enterprises. All qualified Small and Minority businesses are welcome to submit a bid.

MINORITY BUSINESS PARTICIPATION: The TOWN has established a verifiable goal of ten percent (10%) for minority participation on Town building construction and repair projects. In order to foster participation by minority businesses to conduct business with the Town and in accordance with NCGS 143-131(b) and Resolution 1994-08, the Town of Beaufort will solicit minority participation in all construction related contracts. Bidders shall undertake good faith efforts to recruit minority business participation on this project. The minority business must be registered with the North Carolina State Department of Administration, Office of Historically Underutilized Businesses. BIDDER must complete and submit either Affidavit A or B with their Bid proposal.

BONDS: The successful Bidder, upon award of contract, shall furnish a Payment Bond for 100% of the project price; and a Performance Bond for 100% of the project price. A Surety licensed to do business in the State of North Carolina must issue the Payment Bond and the Performance Bond. The Bonds will be executed by the signing of a Power of Attorney by the Surety and will list the Resident North Carolina Agent.

DISPUTE RESOLUTION: The TOWN and Contractor agree to participate in good faith in any mediation of a dispute related to construction of the Project subject to the dispute resolution process adopted by the State Building Commission pursuant to G.S. 143-135.26(11).

DEFAULT AND ANNULMENT OF CONTRACT: If the Contractor fails to begin the work under Contract within the time specified, or fails to perform the work with sufficient employees and equipment or with sufficient materials to ensure the prompt completion of said work, or shall perform the work unsuitably, or shall neglect or refuse to remove materials or perform anew such work as shall be rejected as defective and unsuitable, or shall discontinue the work, or shall fail to resume the work which has been discontinued within a reasonable time after notice to do so, or if the Contractor shall become insolvent or be declared bankrupt, or commit any act of bankruptcy or insolvency, or allow any final judgment to stand against him unsatisfied for a period of ten (10) days, or shall make an assignment for the benefit of creditors, or from any other cause whatsoever shall not carry on the work in an acceptable manner, the Town shall give notice in writing to the Contractor and his/her Surety of such delay, neglect, or default, specifying the same.

If the Contractor or Surety, within a period of ten (10) days after such notice, shall not proceed in accordance therewith, then the Owner shall upon written notification from the Engineer of the fact of such delay, neglect, or default and the Contractor's failure to comply with such notice, have full power and authority, without violating the Contract, to take the prosecution of the work out of the hands of said Contractor. The Owner may appropriate or use any or all materials and equipment on the ground as may be suitable and acceptable and may enter into an agreement for the completion of said Contract according to the terms and provisions thereof, or use such other methods as in his/her opinion shall be required for the completion of said Contract in an acceptable manner.

All costs and charges incurred by the Owner together with the costs of completing the work under Contract shall be deducted from any monies due or which may become due said Contractor. In case the expense so incurred by the Owner shall be less than the sum which would have been payable under the Contract if it had been completed by said Contractor, then the said Surety shall be entitled to receive this difference, and in case such expense shall exceed the sum which would have been payable under the Contract, then the Contractor and the Surety shall be liable and shall pay to the Owner the amount of said excess.

RIGHT TO TERMINATE CONTRACT: If in the judgment of the Owner, the Contractor is not capable of performing the desired work in accordance with the Contract documents either because of financial reasons, failure to supply necessary skilled workmen, unsatisfactory tools or equipment, inadequate supervision, or revocation of the Contractor's license, the Owner shall have the right to cancel or terminate under this Contract by giving the Contractor seven (7) days written notice.

CONTROLLING LAW: Any agreement, contract, or purchase order resulting from this invitation, request for bid, quote, or request for proposal shall be controlled by the laws of the State of North Carolina. Exclusive venue for any action, whether at law or in equity, shall be in a court of competent jurisdiction in Carteret County, North Carolina.

If you have any questions, or if you would like the complete bid document, please contact Sam Bell, PE, Town of Beaufort, at s.bell [at] beaufortnc.org (s[dot]bell[at]beaufortnc[dot]org), (252) 269-0306.